Minutes- October 20, 2016

Attendees: Emily Read, Ginny Ketch, Carl Helms, Kevin Carbin Jr, Nick McKelvy, Bill Onorato, Dan Dougherty, MaryAustin Dowd, Nancy Crowell, Anne Janak, Anne Summer, Catherine Morrison

Introduction of new Board Member Anne Summer

Meeting called to order

Adoption of Minutes, September 15, 2016- accepted with edits

Treasurer’s Report – filed for audit

Library Director’s Report

Friends of the Library Report – Anne Janak

Town Councilor’s Remarks

President’s Remarks

Consent Calendar:     Building Expansion minutes – accepted as written
            Finance/Investment minutes – accepted as written
            Personnel, Nominating, Governance – accepted as written
            Public Relations/Development – accepted as written

PRESENTATION OF FY 2016 AUDIT – David Shorette, Purdy Powers - accepted as written

Unfinished Business: 

Proposal on solar panels and Power Purchase Agreement 
– awaiting town sustainability coordinator hiring in November

Work Plan and new committee structure – chairs to review progress and goals individually

Strategic Planning – planning document to be shared with public at polls

Public Value Learning Circle update – final report to be ready for November meeting

Little Free Library Project update – 10 locations scheduled by the end of 2016    

New Business:

Proclamation in Recognition of Friends of Scarborough Library- accepted as written

Friends of Maine Libraries grant application – provided for information

MOTION to verify Health Trust POS C is Library’s option- motion approved

MOTION to permit use of photo ID to borrow materials- motion approved

MOTION to accept Financial Controls and Procedures document – acknowledgement of receipt

MOTION to suspend December trustee meeting – Motion approved

Items for next agenda

  • PPA solar update
  • Financial controls update

Minutes submitted by Dan Dougherty, Secretary

Meeting Date