SCARBOROUGH PUBLIC LIBRARY
BOARD OF TRUSTEES
Meeting Minutes - Hybrid
October 16, 2025
4:30PM
Attendees: Kate Borduas (President), Kim Corthell, Ellen Detlefsen, Kathy Little, Peter Freilinger, Richard Schrader (Director, non-voting),, Catherine Morrison (Assistant Director, Non-voting), Kellie Fisher, Nancy Rea
Absent: Kate Borduas, Bryan Shumway, Catherine Morrison, Nancy Rae
The meeting was called to order at 4:35 PM by Kim Corthell
Consent Calendar: Motion to accept was made by Kim Corthell, seconded by Ellen Detlefsen and carried unanimously.
Library Director’s Report: Chip requested we review the printed donor honor roll and include a personal note on donors we recognize.
Town Councilor’s Remarks: None available
Special Presentation: Tom Corbett
Tom available to work with anyone who is having difficulties accessing SPL trustee’s group site.
New Business:
It was suggested to put the donor honor roll on the SPL website and list within the library
Facilities Committee recommends hiring engineering firm to evaluate the physical condition and code compliance of the SPL, which will identify future costs as we continue to justify renovation/new build.
Motion to contract with Cirterium Engineers to evaluate the physical condition and needs of the exiting library for approximately $5K.
Motion to accept was made by Kim Corthell, seconded by Peter Freilinger and carried unanimously
Annual fund for fiscal 2026 will run from November 2025 through April of 2026
SPG Committee advised that LD annual evaluation will be distributed via email around December 1st to be completed by December 12th. The LD’s direct reports will also be sent a survey to complete in the same timeframe. The LD will also submit his self-evaluation and address his goals for next year.
FOSL liaison, Elizabeth Hersey advised there will be a monthly book drive until the return of colder weather. Piper Shores has a conflict with the date of the last drive and it was suggested a separate day might be scheduled for them. Elizabeth will look for a date in January.
Nominating Committee: no news to report
Miscellaneous:
Motion made to close the library the day after Thanksgiving.
After discussion, motion to close day after Thanksgiving was made by Kim Corthell, seconded by Ellen Detlefsen and carried unanimously.
Items for Next Meeting
LD eval reminder
Advisory Committee
Findings from Audit
Adjournment:
Adjournment at 5:17pm, made by Ellen Detlefsen, seconded by Peter Freilinger
Reminder: Next meeting is the Third Thursday. Thursday, November 20th 2025 at 4:30pm.
Respectfully submitted by Kathy Little, Secretary.