SCARBOROUGH PUBLIC LIBRARY 

BOARD OF TRUSTEES 

Meeting Minutes - Hybrid 

June 19, 2025 

4:30PM 

Attendees: Kate Borduas (President), Jonathon Anderson, Kim Corthell, Ellen Detlefsen, Kathy Little, Peter Freilinger, Judy Johnson, Susan Powell, Richard Schrader (Director, non-voting), Bryan Shumway, Catherine Morrison (Assistant Director, Non-voting), Kellie Fisher, Nancy Rea 

Absent: Catherine Morrison 

The meeting was called to order at 4:33 PM by Kate Borduas 

Consent Calendar: Motion to accept was made by Bryan, seconded by Peter and carried unanimously. 

  Peter advised the library is in good financial shape as of the end of May. For future reporting purposes, the Investment lines will be clearer on the Balance Sheet.  

Library Director’s Report: Chip Schrader 

 An additional item to Chip’s report includes the installation of a water station 

Town Councilor’s Remarks: Jon Anderson 

 Jon advised that the school building committee reached a decision on a school building proposal and taking to council and requesting a November ballot item. Town planning Strategic Feasibility Assessment regarding Housing in Scarborough. Possibility for Library to attend workshop. 

President’s Remarks:  Kate Borduas 

  Annual gift giving campaign at 85K with two weeks to go. 

Unfinished Business: 

Microsoft Meeting Presentation – Tom Corbett 

Tom will forward emails to begin training trustees. 

SPG – Status and implementation of Strategic Plan- assistance with implementation – Kim 

 Kim to update strategic plan and distribute for discussion at Retreat in August.  

New Business: 

Nominating Committee: 

Motion made by Peter and seconded by Kathy to accept nominating committee’s nominees. 

Motion made by Kathy and seconded by Ellen to accept slate of officers for 2025/2026 fiscal year and carried unanimously. Kate thanked Susan for all her contributions as Vice President of the Trustees and looks forward to her continued participation on the building/Facilities committee. 

Peter consolidated and revised six financial policies into four. Donation Acceptance and Endowment Policy referred to CRD for review. 

Motion to accept three of four policies. Motion to accept was made by Susan, seconded by Kim and carried unanimously. 

 Kim presented 4 revised (non-financial) policies for review. 

Suggested that Library Behavior be updated every two years. 

Also recommended to review individual policies every quarter so there is a rotational review to ensure policies are reviewed on a more current basis. 

Motion made to accept remaining Four policies. Motion made by Kate, seconded by Susan and carried unanimously. 

Peter Freilinger exited Meeting at 5:40pm. 

Items for Next Agenda: 

SPG Strategic implementation 

Retreat Agenda 

Trustee Comments: 

Number packet pages. 

Adjournment: 

 Adjournment at 5:45pm, made by Susan , seconded by Bryan and carried unanimously. 

Reminder: Next meeting is the retreat, Thursday, August 21s tat Cumberland Club from Noon-5pm. Committees to meet as needed. 

Respectfully submitted by Kathy Little, Secretary.