All committees are advisory to the Board.
- Submit to the board for approval each September, a list of goals, tasks and timeline to be accomplished by the committee in the fiscal year ;
- Post the date, time and place and agenda of each committee meeting with the library director and distribute such notice to the board via email or by announcement at a meeting of the board;
- Keep written records of its meeting and activity and file this record with the Board Secretary; (Bylaws, VI. 4)
- Provide a written record to the board at the meeting immediately following the committee meeting. A copy of this record should be provided to staff seven days prior to the board meeting for distribution in board meeting packets.
- Identify a spokesperson to answer questions on behalf of the committee at each board meeting;
- Provide “requests for action” to the board in writing according to accepted procedures;
- Review the “Perpetual Calendar” each September and make recommendations for change;
- Encourage full participation and good attendance by committee members and report attendance problems to the Board Chair;
- Involve non-board members in committees as appropriate. Non-board members will not be invited to attend executive sessions.
From Corporation By-laws, ARTICLE VI: COMMITTEES
Standing Committees. The Board of Trustees may create standing committees by an affirmative vote of the majority of the Trustees. The President shall appoint members of the Board of Trustees to standing committees and designate the Chair for each. The President, in consultation with the Chair of a standing committee, will also appoint non-trustee members of that committee as such additional members are from time to time deemed desirable.
Other Committees. The Board of Trustees may may create other committees or sub-committees by an affirmative vote of the majority of Trustees. At least one member of each committee or sub-committee shall be a Trustee. Any such committee or sub-committee may include any other person or persons with needed expertise as seems desirable to the Board of Trustees.