Personnel Committee Responsibilities

The Personnel Committee shall advise the Board of Trustees on matters pertaining to personnel administration, staffing and benefits.

The Personnel Committee shall advise the Board of Trustees on matters pertaining to personnel administration, staffing and benefits.

The Committee will:

  • Provide overall policy guidance for personnel matters in the library;
  • Review personnel policies once every three years or more often as needed;
  • Submit for approval, recommendations on personnel policy matters to the Board of Trustees;
  • Provide policy advice to the Library Director, when requested, in the areas of employee relations, benefits, training, compensation, recruitment, and retention;
  • Review staff job descriptions once every three years;
  • Review wage and salary ranges and benefits once every three years;
  • Identify, with the Director, changes that may have fiscal implications and report to the Finance Committee regarding these impacts.

Appropriate skills and characteristics for Personnel Committee

  • At least three trustees.
  • Those with a background in human resources, law, insurance.
  • The Library Director or designee will serve as staff liaison to this committee.
  • All participants must ensure matters discussed within this Committee remain confidential.


April 10, 2003

Policy for the Evaluation of the Library Director

The Board of Trustees will evaluate the Library Director annually. The evaluation will contain the following steps, the first step beginning in January.

Step 1: All Board members will complete the evaluation form and forward the completed form to the Personnel Committee within three weeks.
Simultaneously, the Library Director will complete the same form as a self-evaluation. The Director’s self-evaluation will include a review of the current year’s goals and recommendations for the coming year.

Step 2: Once all forms are returned to the Personnel Committee, they will generate three documents.

  1. The Personnel Committee will collect all responses and make one compiled version.
  2. The Personnel Committee will compare the compiled Board responses to the Director’s self-evaluation and identify strengths and weaknesses.
  3. The Personnel Committee will write an executive summary outlining the Director’s strengths and weaknesses as identified in the evaluations.

Step 3: The three documents outlined in Step 2 will be presented to the Board of Trustees in Executive Session for discussion and comments.

Step 4: Personnel Committee will incorporate Board comments and suggestions as necessary in the documents.

Step 5: The Board President and at least one me mber of the Personnel Committee will present the evaluation to the Library Director. The Library Director will present any comments or concerns back to the Board in writing. These comments will be placed in his/her personnel file.

Step 6: The Library Director will revise next year’s goals as needed based on the discussion conducted in Step 5. Finalized goals will be provided to the Board of Trustees.

Step 7: A mid-year evaluation will be conducted in early July between the Board President, one or more Personnel Committee members and the Library Director. The purpose of this mid-year evaluation is two-fold. One purpose is to re-evaluate the appropriateness of the Library Director’s goals; the other purpose is to check the progress toward completion of the stated goals.



Policy on Library Director’s Personnel Authority

Personnel management is an administrative responsibility of the Library Director.

The Library Director establishes job descriptions for all library personnel and modifies them from time to time as the functions and needs of the library change.

The Board of Trustees will approve the job description for the Library Director.

A list of library staff positions describing duties, accountability and qualifications of each position, as well as a summary highlighting changes from the previous year, shall be provided to the Library Board on an annual basis.


Adopted October 19, 2000, Reviewed and affirmed 2/15/2018